Plan, approve, dispatch and monitor every trip.
GoFleexo digitizes transportation workflows from request and planning to driver assignment, execution, exception handling, completion and cost settlement.
Designed for operational depth, not surface-level tracking.
AI-powered transport management system for trip planning, dispatch, route management, driver scheduling, vehicle allocation, approvals, tracking and transport cost control. GoFleexo provides a unified data model, configurable workflows and role-specific experiences so operators, dispatchers, drivers, maintenance teams, finance and leadership work from the same operational truth.
Trip Planning & Creation
Build complete trip records with origin, destination, stops, route, vehicle, driver, customer, load and estimated expense.
- Standard and ad-hoc trips
- Multi-stop planning
- Trip templates
- Operational instructions
Dispatch & Assignment
Coordinate dispatch decisions using availability, vehicle type, capacity, location and driver status.
- Dispatch board
- Vehicle-driver pairing
- Conflict checks
- Priority assignment
Approval Workflows
Control transport requests, expenses, exceptions and changes through configurable approvals.
- Multi-level approvals
- Role-based authority
- Digital records
- Escalation rules
Live Trip Monitoring
Track progress, route adherence, ETA, stops, idle events and completion status.
- Live trip timeline
- Route deviation alerts
- Delay monitoring
- Exception handling
Transport Cost Control
Consolidate planned and actual expenses for route, trip, customer and business-unit analysis.
- Expense capture
- Variance analysis
- Cost-per-trip
- Budget accountability
Service Performance
Measure on-time departure, arrival, trip completion, route compliance and service quality.
- Operational SLAs
- Delay reasons
- Performance trends
- Management dashboards
Connect data. Coordinate work. Improve every cycle.
GoFleexo brings together live activity, planned work, master data, documents and financial records. Configurable rules and alerts help teams manage exceptions without losing the full business context.
- ConnectIntegrate vehicles, devices, people and enterprise systems.
- StandardizeCreate governed records and repeatable operational workflows.
- OperatePlan, assign, monitor and resolve activity in real time.
- OptimizeUse analytics and AI-assisted insight to improve performance.
The work starts before the wheels turn.
In corporate and institutional fleets most of the operational load is not driving — it is requests, approvals, rosters and the daily question of who is taking which vehicle where. GoFleexo runs that whole layer digitally.
Requisition workflow
Request with purpose, trip type, timing, route, passengers and department, at normal, urgent or emergency priority, with a recurring option for standing journeys.
- Draft, submit, track status
- Priority and recurring requests
- Auto-generated requisition ID
Multi-level approval
Line manager to fleet admin to driver notification, with automatic reassignment when an approver is unavailable so nothing stalls.
- Configurable approval chain
- Delegation on absence
- Email, SMS and app notification
Smart allocation
The system proposes the vehicle by availability, class, utilisation balance and departmental rules, and the administrator can always override.
- Availability and class matching
- Utilisation balancing
- Manual override retained
Shift and duty allocation
Day, night, split and overtime patterns mapped to driver, vehicle and route, with double-allocation prevented and leave status respected.
- Recurring shift templates
- Driver, vehicle, route mapping
- Leave and rest-hour aware
Overtime and swaps
Overtime captured automatically when a shift runs long, approved or rejected, and passed to payroll. Drivers can request swaps subject to approval.
- Automatic overtime capture
- Shift swap requests
- Payroll handover
Employee pick and drop
Staff transport rosters built around office locations, home addresses and shift timings, with app or QR check-in capturing attendance at every stop.
- Route and roster generation
- QR or app check-in
- Vehicle-approaching notifications
Build a GoFleexo solution around your fleet.
Our team can map the relevant modules, integrations, deployment architecture and rollout sequence for your operation.