USE CASE · PUBLIC SECTOR

Public money, private spreadsheets

A government fleet is judged on accountability before efficiency. When vehicle requests move by phone call and allocation lives in a departmental spreadsheet, neither can be demonstrated to an auditor.

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Audit recordREQ-GOV-0184
verified
Complete chain5 of 5 steps recorded with identity
✓
Requisition raisedDept. of Works · 09:14
✓
Budget head verifiedQuarter allocation checked · 09:41
✓
Controlling officer approvedMaker-checker satisfied · 11:02
4
Vehicle allocated from poolUtilisation-aware across departments
5
Trip closed and costedPosted to the requesting department
Challenge4 causes
Approach4 moves
HardwareExisting
RolloutPhased
THE CHALLENGE

Why this keeps happening

Requests leave no trace

A verbal approval cannot be reviewed, questioned or defended months later.

Pooled vehicles are not really pooled

Departments hold assets informally, so utilisation looks high while vehicles sit idle across the yard.

Costs are not recovered to the user

Fuel and driver hours land in a central budget rather than against the department that consumed them.

Data sovereignty is non-negotiable

Movement data for official vehicles cannot always sit in a foreign commercial cloud.

HOW GOFLEEXO SOLVES IT

What changes

Digitise the requisition chain

Request, budget-head verification, controlling-officer approval, allocation and closure each recorded with identity and timestamp.

Enforce maker-checker

Separation of duties is applied by the platform, not by convention, and cannot be bypassed under pressure.

Allocate from a genuine pool

Assignment is utilisation-aware across departments, surfacing idle assets that were being held informally.

Deploy where the rules require

Public cloud, private cloud, on-premises or fully air-gapped, with tenant-isolated encryption keys under your custody.

THE OUTCOME

What the business gets back

An audit becomes an export rather than an investigation. Departments see what their transport actually costs, idle vehicles return to the pool, and the movement record never leaves the boundary the rules set for it.

Government fleet solutions →FleexoGuard security and sovereignty →
YOUR OPERATION

Does this sound like your fleet?

Tell us your fleet size, device types and the problem costing you most. We will map the modules that address it and propose a phased rollout.

calendar_monthRequest a Live Demo Or email sales@brotecs.com verified_userNo hardware change · Cloud, on-premises or air-gapped